Offer Voluntary Benefits Solutions to Help Employees Cope with email templates with embedded pulse surveys to inform employees about company change and gauge employee sentiment: To maximize the benefits of HR email templates, we recommend using ContactMonkeys data-powered internal communications system. [Company name] is always growing, and [new department or division name] will help us [department duties] better than ever before. But incentives programs only work if employees know how to navigate them. Please enable scripts and reload this page. Well: Confidential information may occasionally have to be disclosed for legitimate reasons. Overview whether its signing up for a webinar or completing a survey, your HR message should have a clear goal. Third, always begin investigations promptly and, whenever possible, schedule investigation interviews close together so that there is as little time as possible between the complaint, the investigation and the conclusion. It can also take HR professionals away from other important tasks, such as developing employee coaching programs and wellness initiatives. Witnesses are in need of protection and discussion of the investigation may endanger them. The NLRB says such a justification exists only when an employer can show a likelihood that: It is important to note that the NLRB was clear that a general concern of threats to the integrity of an investigation is not sufficient to warrant a confidentiality requirement. Second, imagine being able to provide an auditor with documentation that not only shows that you send HIPAA reminders but also the granular statistics for each campaign that happened throughout the year. The letter also could contain a reminder about any confidentiality agreements or noncompete agreements the employee has signed. To be completely transparent with you, about one year from now Im going to come back to this blog post and update its content. The average open rate for daily emails is around 65% according to Backstitch. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { While you want to protect those assets, pulling the trigger on litigation may be premature. It is alleged that you have informed the following information to one Mr./Ms. Pro tip: use ContactMonkeys email builder to embed event registration forms straight into internal emails and manage events right from your ContactMonkey dashboard. Sign two copies of the agreement, one for you and one for the employee. Heres an example of a new employee welcome email that you can copy and incorporate into your HR communications: Were thrilled to have [Employee Name] join our team as [Role]. This type of information can include but is not limited to business plans, marketing strategies, financial data, personnel records, and legal documents. Being the new person in the office can be intimidating. legal and identity protection theft programs. Members may download one copy of our sample forms and templates for your personal use within your organization. Youll find a detailed offer letter attached with this email. Use this email template to guide you when writing your own sick leave/vacation policy update announcements: We have recently updated our [sick leave/vacation policy] at [company name]. Below, weve gathered a lineup of sample HR email templates that HR teams can use to optimize employee engagement and maximize productivity. Questions can and should be answered before employment, and parties should have the opportunity to discuss those questions with full information on both sides. Here's what employers can do to safeguard their information. Company-wide Tesla email reminds employees of confidentiality | Mashable Less time from start to finish decreases the opportunities for those involved, including witnesses, to discuss the issues among themselves. Members can get help with HR questions via phone, chat or email. The greater the employees understanding of the consequences of a breach, the more seriously they will take their duties and obligations. An employee confidentiality agreement, or non-disclosure agreement or an "NDA," makes it crystal clear to an employee that he or she cannot under any circumstance, with the exception . You are well aware that Mr./Ms. In many cases, disclosure of such confidential information could seriously damage a company, particularly if that information falls into the hands of competitors. ContactMonkeys. These elements should be present in the procedures: Non-disclosure agreements (NDA) for employees, contractors, and vendors, to protect the organisation's information. Non-disclosure agreements (also called NDAs or confidentiality agreements) have become increasingly important for businesses of all sizes, serving as the first line of defense in protecting company inventions, trade secrets, and hard work. At this meeting, the employee should be reminded of his or her continuing obligations to the company, including that to maintain the confidentiality of information beyond the termination of the employment period. Still making up your mind about whether to attend? Disciplinary action against the employee has to be taken. A well-crafted onboarding email can make your new hires first few weeks a bit less hectic. var temp_style = document.createElement('style'); Section 7 of the National Labor Relations Act (which applies to nearly all nonsupervisory employees, not just those who work in a union environment) provides that employees have a right to freely discuss work conditions as legally protected, concerted activity. This is a [Full time/Part time] role with the anticipated start date of [Date].